Special events are onetime events focused on specific purposes such as grand opening or ground breaking ceremonies or other significant events of life. Such events may also be created for other purposes like logo contest or awards banquet. When planning any event, it is important to appreciate that there is a big difference between these onetime events and programs that are offered on continuous basis like lecture series or summer readings. This therefore means that their planning also varies. When tasked with event planning Edmonton residents will find the following tips very useful.
Immediately you settle on the date for the function, you should start the preparation immediately. This is to avoid last minute rush which will compel you into making rush decisions. In most cases, rushed decision are not always the best as you will be trying so much to meet the deadline without considering the quality of services you will be getting.
Once you set your goals, you also need to establish the amount it is likely to cost you to achieve those goals. In other words, you need to sit down and come up with a budget. Personally make a checklist of every single cost item you will need for the success of the function. These will include items like venue, seats, beverages, food, invitation cards and so forth. Drawing a budget will help you avoid overspending on certain items while forgetting others.
For proper preparation, you should also have a rough estimate of the people who will be attending the function. This is important because of the supplies are always booked based on this number. Without an estimate, you will find even budgeting unattainable. It is only after you have a rough estimate that you can visit various venues to see whether they have the capacity to accommodate the function.
Most event venues nowadays provide full package from space all through to vendors. However, not all of them do this. It is therefore important to inquire from your venue whether they are providing everything required for the function and at what price. You can always compare this with if you were come with your vendors and choose the cheaper option.
Of course you must also settle on the date for the function. You should pick a few dates that would be suitable for your invites. If possible, you should hold the function over the weekend as most people will not be able to play hooky from office just for your function.
The time you send out the invites to your function is probably the most important aspect in the entire planning process. You should not send the invites too early or too late. Three weeks before the date of the event is usually the rule. However, if you want to get on executives calendar, you may want to send the invites even early.
The key to planning a successful function always lie in starting the preparation process early and also conducting thorough research. Such functions are always very costly to plan that nobody would want to see them fail. Use the above tips to ensure that yours end with success story.
Immediately you settle on the date for the function, you should start the preparation immediately. This is to avoid last minute rush which will compel you into making rush decisions. In most cases, rushed decision are not always the best as you will be trying so much to meet the deadline without considering the quality of services you will be getting.
Once you set your goals, you also need to establish the amount it is likely to cost you to achieve those goals. In other words, you need to sit down and come up with a budget. Personally make a checklist of every single cost item you will need for the success of the function. These will include items like venue, seats, beverages, food, invitation cards and so forth. Drawing a budget will help you avoid overspending on certain items while forgetting others.
For proper preparation, you should also have a rough estimate of the people who will be attending the function. This is important because of the supplies are always booked based on this number. Without an estimate, you will find even budgeting unattainable. It is only after you have a rough estimate that you can visit various venues to see whether they have the capacity to accommodate the function.
Most event venues nowadays provide full package from space all through to vendors. However, not all of them do this. It is therefore important to inquire from your venue whether they are providing everything required for the function and at what price. You can always compare this with if you were come with your vendors and choose the cheaper option.
Of course you must also settle on the date for the function. You should pick a few dates that would be suitable for your invites. If possible, you should hold the function over the weekend as most people will not be able to play hooky from office just for your function.
The time you send out the invites to your function is probably the most important aspect in the entire planning process. You should not send the invites too early or too late. Three weeks before the date of the event is usually the rule. However, if you want to get on executives calendar, you may want to send the invites even early.
The key to planning a successful function always lie in starting the preparation process early and also conducting thorough research. Such functions are always very costly to plan that nobody would want to see them fail. Use the above tips to ensure that yours end with success story.
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